Dear CLC staff,
The Union has had several inquiries regarding Supervisory Chains of command in the CLC as to regards of work schedules. OT etc. As these questions normally should go through your supervisors I would like to clarify some things especially if you are a new employee.
First, only managers can approve or change work schedules, grant overtime, approve leave. For the CLC they are Stephanie Sorenson,, Waynette Ralls and Linda Zimmerli. Anything the timekeeper changes must be with the approval of management. Work schedules are put out 2 weeks ahead of time. I have added language from the Labor agreement, See below in blue and Black. I know this is fairly long but it does outline the rules. Please feel free to pass along and print for reference. Thanks, Bill
By the way, the Union is in process of negotiating the assignments and floats. We have run into legal issues with HR and hope to have them resolved this week. I will keep you informed. .
ARTICLE 19 - TOUR OF DUTY
1. For the purpose of this Article, these definitions of terms are used:
a. Tour of Duty: Hours scheduled to work within a 24 hour period (one day).
b. Rotation Period: Period of time normally assigned to one work tour before rotating to another work tour in a specific position.
c. Seniority: Seniority for this Article is defined as service computation date (SCD).
d. Group: As determined by management in consultation with the Union.
e. Qualified Employee: Employees possessing the requisite knowledge, skills, abilities, and other work related attributes for the position.
2. Records of work schedules, weekend and off tours, and Holidays off shall be kept by management for a minimum of one year period to ensure fair and equitable treatment of employees. These records shall be readily available for employees or the Union to review.
3. Assignments to shifts on a continuing basis:
a. Shift preference shall be decided on a seniority basis according to service computation dates (SCD) among qualified employees.
b. Whenever it becomes necessary to cover for absent employees on off tours, volunteers will be sought first, then the assignment should be given to an employee on the day shift with the least seniority according to SCD of qualified employees. A rotation list beginning with the least senior employee will be used for this purpose.
c. Whenever possible, and consistent with training objectives of the service, an employee should receive the majority of his/her training on the day shift. The employee may request a reassignment to another tour of duty. This request shall be considered with all other such requests among qualified employees. Seniority will be the deciding factor of all such reassignment requests among qualified employees. Vacancies will be filled using SCD’s of two or more qualified employees making the request for the same changes
d. When a vacant position is not on the day shift, volunteers will first be sought. If not enough volunteers are found, the qualified person with the least seniority according to SCD should be assigned to the vacancy until it can be filled.
e. The above language does not apply when an employee is working in a position that requires rotation.
4. Tour of Duty Assignments
a. Employees within a work group may submit a written request to their supervisor for an evening or night tour. His/her request may be honored.
b. An employee on an evening or night tour may request to come off the tour. Such a request may be honored if submitted at least three days prior to the next required time for posting the schedule, if an opening exists.
5. When practical, supervisors, with the concurrence of the appropriate division director/service chief, are encouraged to schedule employee hours of duty so they can take advantage of educational opportunities, when the educational opportunity is judged to be of career value to the employee’s current occupation. An exception to the scheduling provisions of this agreement may be made. Management shall discuss with the Union prior to deviating from the scheduling provisions of this article.
6. Overtime may be offered to employees prior to utilizing contract help of any kind.
AND
Section 3 - Tours of Duty/Scheduling
A. For the purpose of this section, these definitions of terms are used: 1. Established Tour - A tour of duty approved with a specific beginning and ending time. 2. Work Shift - 1st (days), 2nd (evenings), 3rd shift (nights) within twenty-four- (24) hour period. B. An employee's workweek will usually not extend over more than five (5) days of the period Sunday through Saturday. C. Employees will not be scheduled to work more than two (2) of the established work shifts (days, evenings, and nights) within any seven (7) consecutive day period unless the parties locally agree to a period longer than seven (7) consecutive days. D. Except in emergencies, employees will not be required to report to work unless they have had at least twelve (12) hours off-duty time between work tours. Exceptions may be made with the approval of the employee and supervisor. This will not preclude work on an overtime basis. E. Rotation - Scheduled off-tours will be rotated fairly and equitably among affected employees, i.e, day/evening, day/night. F. Rotation of weekends and holidays will be on a fair and equitable basis within a group and may be a subject for local bargaining. The weekends are defined as Saturday and Sunday and may be expanded to include Friday or Monday when scheduling permits. G. Records of weekend and off tours will be kept by management to ensure fair and equitable treatment of employees. These records will be readily available for review. H. Seniority among employees with comparable qualifications will be the determining factor for access to a preferred tour. Seniority will be defined locally. I. Excessive use of overtime in any area will be evaluated by the Union and Management to review staffing options. J. Shift schedules and areas of assignment will be posted at least fourteen (14) days in advance. Every effort will be made to assure that work schedules will not be for more than six (6) consecutive days for eight hour tours, three (3) consecutive days for twelve (12) hour tours, and four (4) consecutive days for ten hour tours with no less than two (2) consecutive days off. Changes in the above procedures will not be made without consultation with the Union.
K. When change of uniform is required or permitted, the Department will provide ten (10) minutes at the beginning and ending of tour for the employees to change clothes. L. The Department will permit reasonable clean-up time at the end of each shift for the purpose of returning tools, clean up the work areas and machinery as necessary in each work area. No employee shall be required to remain after the end of his/her shift for the purpose of cleaning up his designated area.
Section 4 - General Overtime Provisions A. Overtime shall be distributed in a fair and equitable manner. B. When an employee works overtime, whether covered by the Fair Labor Standards Act or exempt, such overtime will be paid in increments of fifteen (15) minutes. C. Employees shall be paid differential and premium pay in addition to the overtime compensation in accordance with applicable regulations. D. It is agreed that nonbargaining unit employees shall not be scheduled on overtime to perform the duties of bargaining unit employees for the sole purpose of eliminating the need to schedule bargaining unit employees for overtime. E. When employees in a voluntary situation indicate in advance that they will work overtime, the Employer should have an expectation that they will keep their commitment. It is understood that employees occasionally may be unable to report for assigned overtime work. Therefore, an employee who volunteers for overtime work and fails to report as scheduled without good cause may have his or her name placed at the end of any overtime roster. F. Employees who are called back to work for a period of overtime unconnected to their regularly scheduled tour or who work overtime on their day(s) off are entitled to a minimum of two (2) hours overtime pay. Employees called in for emergency work outside their basic workweek shall not normally be required to perform nonemergency functions. This does not preclude employees from being called in to provide coverage in nonemergency situations. G. Rosters of employees will be utilized to determine overtime, voluntary or mandatory. The mechanics and eligibility of the rosters are subjects for local negotiations, and seniority will be a criterion. The Department will make available to the Union, upon request, current records of overtime assignments. H. Employees required to work through their nonduty meal period shall be paid for such time. I. In the event of an extension of a regular work shift into an evening or night work shift for more than a three- (3) hour overtime work period, reasonable time will be allowed, when possible, for procurement and eating of food no later than three (3) hours after the overtime starts. Responsibilities while eating will be the same as regularly scheduled employees. J. Those employees eligible by Title 5 or Title 38 can accrue and use compensatory time when approved by Management.
William J. Hainsey
President, AFGE Local 2583
The oxen are slow but
the earth has patience
CLC Callin bargaining
Dear CLC staff,
The Union has had several inquiries regarding Supervisory Chains of command in the CLC as to regards of work schedules. OT etc. As these questions normally should go through your supervisors I would like to clarify some things especially if you are a new employee.
First, only managers can approve or change work schedules, grant overtime, approve leave. For the CLC they are Stephanie Sorenson,, Waynette Ralls and Linda Zimmerli. Anything the timekeeper changes must be with the approval of management. Work schedules are put out 2 weeks ahead of time. I have added language from the Labor agreement, See below in blue and Black. I know this is fairly long but it does outline the rules. Please feel free to pass along and print for reference. Thanks, Bill
By the way, the Union is in process of negotiating the assignments and floats. We have run into legal issues with HR and hope to have them resolved this week. I will keep you informed. .
ARTICLE 19 - TOUR OF DUTY
1. For the purpose of this Article, these definitions of terms are used:
a. Tour of Duty: Hours scheduled to work within a 24 hour period (one day).
b. Rotation Period: Period of time normally assigned to one work tour before rotating to another work tour in a specific position.
c. Seniority: Seniority for this Article is defined as service computation date (SCD).
d. Group: As determined by management in consultation with the Union.
e. Qualified Employee: Employees possessing the requisite knowledge, skills, abilities, and other work related attributes for the position.
2. Records of work schedules, weekend and off tours, and Holidays off shall be kept by management for a minimum of one year period to ensure fair and equitable treatment of employees. These records shall be readily available for employees or the Union to review.
3. Assignments to shifts on a continuing basis:
a. Shift preference shall be decided on a seniority basis according to service computation dates (SCD) among qualified employees.
b. Whenever it becomes necessary to cover for absent employees on off tours, volunteers will be sought first, then the assignment should be given to an employee on the day shift with the least seniority according to SCD of qualified employees. A rotation list beginning with the least senior employee will be used for this purpose.
c. Whenever possible, and consistent with training objectives of the service, an employee should receive the majority of his/her training on the day shift. The employee may request a reassignment to another tour of duty. This request shall be considered with all other such requests among qualified employees. Seniority will be the deciding factor of all such reassignment requests among qualified employees. Vacancies will be filled using SCD’s of two or more qualified employees making the request for the same changes
d. When a vacant position is not on the day shift, volunteers will first be sought. If not enough volunteers are found, the qualified person with the least seniority according to SCD should be assigned to the vacancy until it can be filled.
e. The above language does not apply when an employee is working in a position that requires rotation.
4. Tour of Duty Assignments
a. Employees within a work group may submit a written request to their supervisor for an evening or night tour. His/her request may be honored.
b. An employee on an evening or night tour may request to come off the tour. Such a request may be honored if submitted at least three days prior to the next required time for posting the schedule, if an opening exists.
5. When practical, supervisors, with the concurrence of the appropriate division director/service chief, are encouraged to schedule employee hours of duty so they can take advantage of educational opportunities, when the educational opportunity is judged to be of career value to the employee’s current occupation. An exception to the scheduling provisions of this agreement may be made. Management shall discuss with the Union prior to deviating from the scheduling provisions of this article.
6. Overtime may be offered to employees prior to utilizing contract help of any kind.
AND
Section 3 - Tours of Duty/Scheduling
A. For the purpose of this section, these definitions of terms are used: 1. Established Tour - A tour of duty approved with a specific beginning and ending time. 2. Work Shift - 1st (days), 2nd (evenings), 3rd shift (nights) within twenty-four- (24) hour period. B. An employee's workweek will usually not extend over more than five (5) days of the period Sunday through Saturday. C. Employees will not be scheduled to work more than two (2) of the established work shifts (days, evenings, and nights) within any seven (7) consecutive day period unless the parties locally agree to a period longer than seven (7) consecutive days. D. Except in emergencies, employees will not be required to report to work unless they have had at least twelve (12) hours off-duty time between work tours. Exceptions may be made with the approval of the employee and supervisor. This will not preclude work on an overtime basis. E. Rotation - Scheduled off-tours will be rotated fairly and equitably among affected employees, i.e, day/evening, day/night. F. Rotation of weekends and holidays will be on a fair and equitable basis within a group and may be a subject for local bargaining. The weekends are defined as Saturday and Sunday and may be expanded to include Friday or Monday when scheduling permits. G. Records of weekend and off tours will be kept by management to ensure fair and equitable treatment of employees. These records will be readily available for review. H. Seniority among employees with comparable qualifications will be the determining factor for access to a preferred tour. Seniority will be defined locally. I. Excessive use of overtime in any area will be evaluated by the Union and Management to review staffing options. J. Shift schedules and areas of assignment will be posted at least fourteen (14) days in advance. Every effort will be made to assure that work schedules will not be for more than six (6) consecutive days for eight hour tours, three (3) consecutive days for twelve (12) hour tours, and four (4) consecutive days for ten hour tours with no less than two (2) consecutive days off. Changes in the above procedures will not be made without consultation with the Union.
K. When change of uniform is required or permitted, the Department will provide ten (10) minutes at the beginning and ending of tour for the employees to change clothes. L. The Department will permit reasonable clean-up time at the end of each shift for the purpose of returning tools, clean up the work areas and machinery as necessary in each work area. No employee shall be required to remain after the end of his/her shift for the purpose of cleaning up his designated area.
Section 4 - General Overtime Provisions A. Overtime shall be distributed in a fair and equitable manner. B. When an employee works overtime, whether covered by the Fair Labor Standards Act or exempt, such overtime will be paid in increments of fifteen (15) minutes. C. Employees shall be paid differential and premium pay in addition to the overtime compensation in accordance with applicable regulations. D. It is agreed that nonbargaining unit employees shall not be scheduled on overtime to perform the duties of bargaining unit employees for the sole purpose of eliminating the need to schedule bargaining unit employees for overtime. E. When employees in a voluntary situation indicate in advance that they will work overtime, the Employer should have an expectation that they will keep their commitment. It is understood that employees occasionally may be unable to report for assigned overtime work. Therefore, an employee who volunteers for overtime work and fails to report as scheduled without good cause may have his or her name placed at the end of any overtime roster. F. Employees who are called back to work for a period of overtime unconnected to their regularly scheduled tour or who work overtime on their day(s) off are entitled to a minimum of two (2) hours overtime pay. Employees called in for emergency work outside their basic workweek shall not normally be required to perform nonemergency functions. This does not preclude employees from being called in to provide coverage in nonemergency situations. G. Rosters of employees will be utilized to determine overtime, voluntary or mandatory. The mechanics and eligibility of the rosters are subjects for local negotiations, and seniority will be a criterion. The Department will make available to the Union, upon request, current records of overtime assignments. H. Employees required to work through their nonduty meal period shall be paid for such time. I. In the event of an extension of a regular work shift into an evening or night work shift for more than a three- (3) hour overtime work period, reasonable time will be allowed, when possible, for procurement and eating of food no later than three (3) hours after the overtime starts. Responsibilities while eating will be the same as regularly scheduled employees. J. Those employees eligible by Title 5 or Title 38 can accrue and use compensatory time when approved by Management.
William J. Hainsey
President, AFGE Local 2583
The oxen are slow but
the earth has patience
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Government employees AFFILIATED WITH THE AFL-cio
*************************************************************************************************************
VA MEDICAL CENTER/VANCOUVER DIVISION * PO BOX 1035 * PORTLAND, OREGON 97239
DATE: October 23, 2009
SUBJ: Demand to Bargain- Call in Process-CLC
FROM: William J. Hainsey, Union President, AFGE Local 2583
TO: Melody Mikutowski, Chief, HRM
Dear Ms. Mikutowski, ,
AFGE Local 2583 is formally demanding to bargain on appropriate Arrangements and Procedures regarding the call in process, Days, Evenings and Nights for the CLC.
Over the last year reports have been given to my office regarding employee’s calling in for Sick Leave, EAL etc and the lack of process by which these are communicated to Management. There are no managers on Swing and Night shift. Calls have been lost, not recorded nor passed onto management thereby causing confusion for the staff. Employees calling for day shift have also experienced issues when managers do not have a clear process when they are absent and the calls are not heard resulting in confusion.
Our bargaining team will be Denise Lieb, , David Currie, Jacqueline Ewing and Robin Luke, Recorder. I will be Chief Negotiator.
We will arrange scheduling per our usual method.
I can be reached at x 33614 if you have any questions.
Sincerely,
William J. Hainsey, President
AFGE Local 2583
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